Howdy [FIRST NAME OF ALL PANELISTS],
We're really excited about our recording this [DAY OF THE WEEK], [MONTH] [DAY] at [TIME] ET on Skype. We've got a lot to discuss, so Joe and I have put together dossier of links and news clips that can be helpful for you in preparing for the recording. The dossier is located at [LINK TO TOPICS PAGE FOR CORRECT DATE] and I'll also copy and paste the list of topics and links as it is now at the bottom of this email. Since the show is still several days away, I'll be adding to this page throughout the week, so please make sure you go back and check it between today and the recording day!
Joining us this week will be:
[LIST EACH PANELIST AND TITLE ON A SEPARATE LINE]
If you have a link you'd like us to share in our blog-post, please send that to me now or before the recording. If you'd like us to announce you using a different title, please email me your preferred title.
If you've never used Skype before, I've set up a page to help you get started setting it up http://samesexsunday.wikidot.com/skype. Please download the free program first from Skype.com. Let me know when you'd like to do a test call this week so we can make sure you're set up properly before the show.
If you have any questions, comments or concerns email me at moc.yadnusxesemas|lihp#moc.yadnusxesemas|lihp. You can also check out our guide at http://samesexsunday.wikidot.com/rules.
I can't wait for [DAY OF THE WEEK]!
Yours in equality,
Phil Reese
co-host
SameSexSunday.com
DOSSIER:
[INSERT CURRENT DOSSIER OF LINKS AND CLIPS]
INSTRUCTIONS FOR ASSISTANT ON SENDING THIS EMAIL:
The text of this email should not be altered, aside from the capitalized text in brackets that indicate a place where certain information needs to be inserted. Please copy this text from this webpage every week, as I may alter the text as I see fit on my end.
When you enter the text in where prompted by the brackets, please also delete the brackets.
Each show has a "Topics" page listed here: http://samesexsunday.wikidot.com/2010-topics.
For example, the list of participants, topics, and dossier for the episode to be aired on December 5 is located under "December" as a link reading "2010_12_05 Topics" and links to this page: http://samesexsunday.wikidot.com/2010-12-05-topics
Insert a link to this page in the brackets that say "[LINK TO TOPICS PAGE FOR CORRECT DATE]."
The list of the "participants" or "panelists" and their titles is located at this page. Insert the names and titles of the participants where prompted. If their titles aren't listed, please email me, and I will get you their titles before you send out this email. Insert their names and titles here: "[LIST EACH PANELIST AND TITLE ON A SEPARATE LINE]" and insert just their first names ('John' instead of 'Executive Director of State Organization, John Doe') in a comma separated list on a single line here: "[FIRST NAME OF ALL PANELISTS]."
The podcast is GENERALLY recorded the day before the show goes live (Saturday) at 2:00PM ET, so the December 5th show will be recorded December 4th at 2:00pm ET, where "ET" indicates USA Eastern Timezone. Its important we include the ET. Assume all shows will be recorded the Saturday before the Sunday date on the Topics Page at 2:00PM ET unless I tell you otherwise.
I will let you know long before you email this email what date we will be recording on.
In most cases, that date will already be listed on the Topics Page at the top: "#26 WILL BE RECORDED SAT 12/04 2:00PM ET ON SKYPE!" Please do this task with a calendar open, and double check my dates to be sure I have not made a mistake. Double check that the Saturday listed on the page and in the email is the CORRECT DATE according to the Calendar (for example, if I accidentally listed "#26 WILL BE RECORDED SAT 12/05 2:00PM ET ON SKYPE" please change it to "#26 WILL BE RECORDED SAT 12/04 2:00PM ET ON SKYPE" for me, and let me know about my mistake.
"[DAY OF THE WEEK]" will be "Saturday" or whichever day of the week the RECORDING date falls on. "[MONTH] [DAY] and [TIME]" will be the Month of recording, the day (date) of recording, and the selected time of recording—be sure to list as 'ET.' If you are unsure about any of these, double check with me.
ADDRESSES:
The "to" on the address should be "moc.ocirelib|yadnusxesemas#moc.ocirelib|yadnusxesemas."
The CCs should be "moc.liamg|allebarim.h.hpesoj#moc.liamg|allebarim.h.hpesoj," "moc.yadnusxesemas|lihp#moc.yadnusxesemas|lihp," and "moc.ocirelib|emarej#moc.ocirelib|emarej."
I will send you a list of email addresses to include in the BCCs. PLEASE be sure to BCC these emails, and not CC. Some of these emails are very private and do not need to be made public to the other recipients.
The "reply to" address is moc.liamg|eseerjpillihp#moc.liamg|eseerjpillihp.
The "Send from" address is moc.liamg|eseerjpillihp#moc.liamg|eseerjpillihp.
If you need help setting these up, let me know. I will grant you temporary permission to email using my email address for the duration of the assistant contract with my permission only. Please CC me on all email sent.
